introduction
in second article of resources management we will discus roles and responsibilities for some management staff before diving inside resources management processes
Sponsor Roles during initiating process group
Sponsor Roles during initiating process group
- his requirement must be met
- advocate the project , specially while project concept is out together
- act as voice (spokesman ) of project for people who do NOT know about project , specially upper management
- seeking for appropriate support from upper management
- provide funding
- provide project statement of work SOW
- provide initial information for project (scope, cost, time ) in charter
- dictate project milestone
- prioritize between project constraints
- prioritize between projects in organization
- constitute project in charter
- authorize project manager in charter
- set key stake holder
Sponsor Roles during Planning process group
Sponsor Roles during Planning process group
- provide project team with time to plan
- may provide list of risk
- may review project management plan
- determine the report needed by upper management to oversee project through communication plan
- provide expert judgment
- trade off schedule compression techniques (crashing , fast tracking , estimating
Sponsor Roles during Monitoring &Controlling process group
Sponsor Roles during Monitoring &Controlling process group
- protect project from outside influence
- enforce quality policy
- solve issues that beyond project manager power or even authorities
- provide expert judgment
- trade off schedule compression techniques (crashing , fast tracking , estimating)
- approve or reject change request through integrated change control (ICC ), or even delegate change control board CCB
- may direct quality assurance QA operations
Sponsor Roles during Closing process group
Sponsor Roles during Closing process group
- provide format acceptance for deliverables (if he is customer)
- enable transfer deliverables to customer
- support collection of historical record (lesson learned ) from/to knowledge base
Functional Manager Roles :
Functional Manager Roles :
- the functional manager Could be(IT, engineering , marketing , sale ..etc )
- assign specific individual to project
- negotiate with project manager regarding resource
- inform project manager with other projects that may affect his project
- participate in creating project management plan by directing team
- provide subject matter experience SME
- approve final schedule (schedule baseline )
- approve final project management plan during developing it
- manage activities with his functional area
- assist with solving problem regarding his team performance
- help in solving technical issues
- improve staff utilization
Portfolio Manager Roles :
Portfolio Manager Roles :
- manage varies projects or programs that unrelated to each other , to help to achieve strategic company goals
- ensure selected project and programs provide value to organization
- working with seniors and upper management to gather support for project
- getting the best return from resources
Program Manager Roles :
Program Manager Roles :
- manage related project to achieve result , could NOT be obtainable to manage projects separately
- ensure selected project support strategic goals of organization
- provide oversight , to adjust project for benefit of program
- guiding and support individual project manager effort
Project Manager Roles :
Project Manager Roles :
- first of all project manager is FULLY accountable of project success and failure
- is assigned at initiation phase NOT after
- help write project charter
- in charge of project but NOT necessary for recourse
- does NOT have to technical expert
- influence project team by provide good atmosphere to work
- understanding how cultural differences could impact project
- coordinate between project team and stakeholders
- identify and analyze project constraints and assumptions at charter
- lead project planning effort
- lead project reconciliation between constraints provided at charter and estimating result for (time ,cost)
- Project Manager Roles :
- understand and enforce professional and social responsibility
- assist team and other stakeholder during project execution
- define project change management plan
- determine the need of change request (preventive , corrective , defect repair)
- approve or reject change request (if change within baseline and limit), or escalate change to CCB (delegated by sponsor )
- work with team to resolve variance (deviation ) from project management plan
- keep project team focus on risk management by assign risk owner and visit risk register periodically
- develop time and cost reserve (risk ) for the project
- should have responsibility and accountability to accomplish project management work
- must say NO when necessary
- being proactive more than reactive: work to prevent problem happened rather than deal with it after happen
