introduction
in plreviouse article we have discussed the concept of OME
this articles we will see how to encrypt email with OME , and that that will effect email sent to outside organization
activate RMS
OME capabilities leverage the protection features in Azure Rights Management Services (Azure RMS),
the technology used by Azure Information Protection to protect emails and documents via encryption and access controls.
The only prerequisite for using the new OME capabilities is that Azure Rights Management must be activated in your organization’s tenant. If it is,
Microsoft 365 activates the new OME capabilities automatically and you don’t need to do anything.
- navigate to the rights managementpage from the admin center: Settings > Org settings > Services tab > Microsoft Azure Information Protection > Manage Microsoft Azure Information Protection settings
- On the rights management page, click activate.
- When you see the message Do you want to activate Rights Management?, click activate.
You should now see Rights management is activated and the option to deactivate.
create mail flow rule
we will create mail flow rule that encrypt :
- any email have personal information like credit card number
- any email contain business company assets like quotation or RFQ or RFP
to create mail flow rule : >>
- open exchange admin center https://outlook.office365.com/ecp
- mail flow
- rule
- create new rule
in image below
- set rule name
- apply if recipient out side organization
- apply if message contain credit card number or sales assets
- do the following : encrypt
send email to external user
user hisham@networkspioneers.com send email to external users like [mahermmim@hotmail.com or maher.islaieh@gmail.com ]
if email contain any credit card number or sales assets >> email will be encrypted
in our case : email contain sales assets , which is Quotation >> so email should be encrypted
received email by external users
after hisham send email to external users
let us to see how to this email look like with external mail users
let us start with hotmail users
reply email by external users
we have seen how email received
let us to see what will happened when external user reply to encrypted email
conclusion
OME is Great feature to encrypt email and add extra layer of security to senstive email communication
thank you
