introduction
in previous articles we have got an overview about PMI as organization
and also explained details about PMP certificate and exam
this article in networks pioneers : wew ill talk a bout some concepts of project and project management
‘let us go
What is Project ?
What is Project?
project is a temporary endeavor undertaken to create a unique product, service, or result.
SO,,,
as per official definition of project , we have the following notes :
- Temporary: Has a defined beginning time and end time .
- Unique: the project outcome (product or service) is different in some way from all similar products or services.
- Progressive elaboration: is defining scope and budget and schedule in HIGH LEVEL at initiation , then doing it more detailed at planning
- Progressive elaboration meaning Continuously improving and detailing a plan as more detailed and specific information become available as the project progresses
Project Vs operations
Project Vs operations
- Operations are ongoing and repetitive
- Projects are temporary and unique
let us to take some samples
- Building an extension in your house >> Project
- Watering your plants twice a week >> Operation
- Changing your air filters every six months >> Operation
- Organizing a large conference >> Project
- Build Portal >> Project
- Maintenance Portal weekly base >> Operation
What is Project Management
Project management is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.
- knowledge,
- skills,
- tools,
- and techniques
Project Management areas
Managing projects includes:
- General Business Management (consistently producing results expected by stakeholders)
- Leading (establishing direction, aligning resources, motivating)
- Communicating (clear, unambiguous, and complete)
- Negotiating (conferring with others to reach an agreement)
- Problem Solving (definition and decision making)
- Distinguish causes and symptoms
- Identify viable solutions
- Influencing Organization (understanding power and politics)
- Requirements identification.
- Define clear and achievable objectives.
- Balancing the competing demands (scope, time, cost, quality, risks …).
- Adapting the specifications, plans, and approach to the different concerns and expectations of the various stakeholders.
Project Manager Roles & Responsibilities
The Project Manager :
- Is the person assigned to lead the team that is responsible for achieving the project objectives.
- The only point of contact for the project.
- PM responsibilities includes:
- Planning the work
- Organizing the work
- Managing the day-day activities
- Delivering the project deliverables to the client
- Identifying potential stakeholders
- Balancing the competing demands
- Any other task could lead project to succeed
Project Manager Skills
The project manager should have the following skills:
- Knowledge: what the PM knows about project management
- Performance: What PM is able to accomplish
- Personal Skills : including but NOT limited to :
- Leadership
- Team building
- Motivation
- Communication
- Influencing
- Decision Making
- Political and culture awareness
- Negotiation
- Trust building
- Conflict Management
- Coaching & mentoring
Project Team
Project Team
- The project team includes the project manager and the group of individuals who act together in performing work of the project to achieve its objectives
- The project team includes the project manager, the project management staff, and other team members who carry out the work, and who are necessarily involved with management of the project.
Project team includes roles such as:
- Project management staff
- Project staff
- Supporting experts (consultants)
- User or customer representatives
- Sellers
- Business partner members
- Business partners
Stakeholders
Stakeholder is Any Individuals and organizations who are actively involved in the project
Stakeholder Often have conflicting expectations and objectives
In general, differences should be resolved in favor of the customer –individual(s) or organization(s) that will use the outcome of the project
Stakeholder management is a proactive task
Project Managers must determine all stakeholders and incorporate (integrate) their needs into the project
Stakeholders include the following roles :
- Project Managers
- Customers (reprehensive )
- Performing organizations, owners
- Sponsor
- Team
- Internal/external
- End user
- Society, citizens
- Others: owner, funders, supplier, contractor
stakeholder management
The project manager should manage the influences of these various stakeholders in relation to the project requirements to ensure a successful outcome.
The project manager responsibility is to manage stockholders expectations.
Stakeholder management should be conducted at early phase (initiation)
Stakeholder identification is a continuous process.
